A Dose of Process

Most of us from the software industry who get a daily dose of exposure to processes of mature organizations : will also bring the work experience in all their other activities. So yes we did a great trip on 14 Apr ! Well did we do well, did we not, is there a learning to carry forward, are we a learning, and continuously maturing group or are we always thinking on our feet.

The answer to some these questions did get addressed in an After Action Review of the 14 Apr Trip (on 21 Apr 2007 at 9AM at IndiraNagar Park) and here are some of the highlights of the discussion. Before we present the Strengths and Opportunities - am listing the Action Items and owners (which we need to complete as part of the closure of the 14 Apr Trip).

Participants: Roopa, Sandeep, Rakesh, Mohan, Anita and Vijay

Action Items

1. Collect all the equipment rakes, sticks, gloves - Rakesh, Anitha and Sandeep volunteered to help
2. Blog Updates - Roopa
   
3. Hard Copies of the latest Trip Report to be sent to - Sandeep, Vijay

a. RFO Mr Kempe Gowda

b. Prinicipal Secretary [Forest, Ecology and Environment Dept]
c. PCCF [WL]
d. WASI
e. KK Plastics

4. Send Mail to

a. Jungle Lodges and Resorts
b. Karthik (?)

5. A Thank you letter on Clean and Green Letter Head to Sun - Sandeep, Vijay
6. Request for a testimonial letter from Sun about their expressions of the day with Clean and Green - Roopa to speak to Vidya
7. Since Sun has expressed to work with Clean and Green - request them to send a letter from the corporate to the Forest Dept. Roopa to speak to Vidya.

Strengths

1. Well - well done - the whole trip
2. First time coordination with a sponsor and the group was well represented in the face to face meeting with Sun
3. The sponsor is willing to work with and through Clean and Green to work out the optimal long term sustained solution at these picnic spots
   

Opportunities

1. The face to face and subsequent discussions could have started earlier than a week before the trip - best time 2 weeks to 3 weeks
2. We should have planned a site visit before the trip with the representatives from the sponsor company
3. The face to face should have been done thru a presentation and not a casual discussion. The powerpoint to cover the following points
1. Video of previous trips
2. Maps
3. Before and after photos
4. Do's and Donts
5. Safety and Security Instructions
6. List of activity that the sponsor should cater to
7. Clean and Green Vision and Mission and testimonials with blog link etc
   

April 14 2007 - Mega Acitivity @ Muttathi

First Trip of this magnitude and this splendour : From all walks of life and diverse organisations involvement - Sun volunteers, parents of Sun employees, family, friends, students from three colleges [BMS, RNSIT and RV], KK Plastics with their team of four and their own vehicle, Jungle Lodges and Resorts.

The convoy : two bus loads of volunteers, 1 car with breakfast following, 1 tempo for garbage. 1 more car for lunch later.

The word Splendour is used to describe the trip because :

• The whole community at large - the concerned community from Bangalore all rolled off so early in the morning to work towards a cleaner environment to help conserve Forests
  
• Coordination during a hectic work week for all concerned : Sun volunteers working to arrange the transporation, the food arrangements, all the other logistics.
• KK plastics continues to participate in the Clean and Green activities
  
• The Forest Departments involvment and commitment to the Clean and Green volunteer represented by the RFO Mr Kempe Gowda and his staff participating in the cleaning activity
• Jungle Lodges and Resorts exntending their support and hospitality during the trip.
• The coordination of the entire trip was well executed.
• There is no hestiation to mention a few names from each of these organization and express our small note of gratitude
  
• Sun Microsystems who have worked tirelessly to make this event a success :
  
• Vidya Srinivasan
• Ramesh Naidu
• Atishay Kumar
• Vidya Sakar
• Ganesh.Hiregoudar

• Special thank you to KNR and Ravindra for their whole hearted participation in the activity with their families.
  

• Hospitality extended by Mr Pampapathy from Jungle Lodges and Resorts (washrooms and water), and providing a Trekking Guide for the trekking enthusiasts in the team.
• Mr Rasool Khan and Mr Sameer from KK Plastics and their team for their untiring, committed work
  

• A special thank you the Temple pujari and his family for his continued hospitality to Clean and Green member.
  

Plastic Collected : 301 Kgs !